ACCT Logo
Loading

Toolkit for Working with Rural Volunteers

Tools

With greater knowledge of rural volunteers and how they are managed, the next step is to build a no-frills volunteer management infrastructure. The tools in this section are a guide through the larger process of bringing volunteers into an organization and keeping them there—with the least amount of time, people, and money.

volunteers in VA

The staff or volunteers of rural organizations are already buried under the many details of holding events, conducting projects and raising money. As a result, key elements of volunteer management are often pushed to the end of an organization’s long to-do list. New volunteers are not informed of what they can do next or how they can become more involved, and consequently begin donating their time elsewhere. Participation of existing volunteers is often driven by deep devotion to the cause or the simple fact that if they don’t do something, there’s no one else who will.Youth litter cleanup crew

In rural communities—where a small population also means a small volunteer pool—organizations cannot afford to lose volunteers as a result of poor management. Furthermore, our volunteer survey data shows that most rural volunteers were recruited by friends and family involved in the organization. If not managed properly, your organization is losing both an individual volunteer and the potential to recruit that individual’s friends and family.

Given this extra pressure for proper volunteer management, this section contains the tools needed to build a sustainable volunteer management infrastructure. It outlines a simple process that can be repeated for every event and task. It is focused specifically on volunteer management and does not include other elements such as event planning, outreach or fundraising. These tools serve as a guide through volunteer management from preparation and orientation to tracking and appreciation.

Worksheet

Volunteer Management Inventory

Worksheet

Event-based Volunteer Management

Worksheet

Task-based Volunteer Management

Template

Volunteer Timesheet

Checklist

Volunteer Supply List

Worksheet

Volunteer Task Assignments

Template

Volunteer Information Sheet

Template

Volunteer Information Database

Template

Volunteer Release of Liability: Adult

Template

Volunteer Release of Liability: Youth

Worksheet

Volunteer Position Description

Template

Event Record

Template

Volunteer Evaluation

Template

Volunteer Evaluation Database

Worksheet

Volunteer Recognition Planning

by ebwebwork